THE LANDINGS MANAGEMENT COMPANY LTD

Minutes of the Annual General Meeting held on Zoom (due to Corona Virus restrictions)

On 25th March 2021 at 7.30pm

  1. Apologies for absense
  2. Acceptance of minutes of the last AGM
  3. Election of directors
  4. Chairman’s report
  5. Treasurer’s report and acceptance of annual accounts
  6. Gardens and Woodland reports
  7. Tree report
  8. AOB

Voting forms were circulated to all shareholders. 30 forms were returned.

  1. Apologies for absense
    Bill & Annette Gunner
    Gail Thurley
    Kay Kraty
    Monica Swain
    Pam Lovejoy
    Matthew Howes
    Josie Townsend
     
    The meeting started with the chairman, Della Joynt welcoming everyone and asking them to introduce themselves. 20 households were represented with 32 people attending.
  2. Acceptance of minutes of the last AGM
    Those present at last year’s meeting were asked to vote, using the form, to accept the minutes.
    Accepted Signed by Della Joynt
    Minutes can be found on www.thelandings.org.uk
  3. Election of directors
    We have received the resignation of Paul Luck (Maintenance) from the Board. Under the rules, one other director is required to resign and Mike Slocombe (Tree management) will be putting himself forward for re-election.
     
    Mike Slocombe was re-elected to the Landings Management Board.
    Proposer – Paul Luck
    Seconder – Ian Taylor
    Total number of votes received – 30.
    Votes For – 30
    Votes Against – 0
     
    Tony Draper was Proposed by Gill Facey, Seconded by Joan Ashton and was unanimously voted onto the board by a show of hands to replace Paul. Tony agreed to accept this position for one year initially, and will review it after that time.
  4. Chairman’s report
    Already submitted in writing to all shareholders, see all directors reports here.
    No-one had any comments to make on the report.
  5. Treasurer’s report and acceptance of annual accounts
    The treasurers report was submitted in writing to all shareholders. They were asked to vote, using the form, to accept the accounts.
    The Accounts were proposed by Gill Facey and seconded by Hilary Robertson.
    There were 30 votes in favour of acceptance of the Accounts, with none against.
    Della was surprised no one queried the £125 for last year’s AGM that was not held, it was for wine that she is still storing!
  6. Gardens and Woodland reports
    These reports were submitted in writing to all shareholders.
    Anne Jones thanked the working party for the path edging prepared along WSC as it will save a lot of time when the reboarding work is done.
  7. Tree report
    This report was submitted in writing to all shareholders.
    Mike Slocombe said thanks to all who planted new trees, Della thanked him for his great work.
  8. Estate maintenance and the Bridge report
    This report was submitted in writing to all shareholders.
  9. AOB
    Paul thanked us for his retirement card and gifts.
    The secretary read an email from John Reid regarding the uneven bridge surface and pooling of water which was discussed. JR does not consider that the job was done satisfactorily. PL did not feel that there was an issue and mentioned that there is a 25-year guarantee on the membrane. DJ had already taken some advice and will get more.
    The Board will report back when we have more information. DJ made some suggestions e.g. a 20mph speed limit on the road, signs to say children playing, but this was not felt by some to address the issue.
    Anne mentioned an Easter Egg hunt she has prepared for Friday 2nd April, which has been emailed and delivered to doors of those not on email.
    Della thanked everyone for attending and the board for all their help. She mentioned how busy the year had been with 3 house sales and 4 new rentals!
    The new marquee was mentioned and it was suggested it goes up after the wind dies on 30th March.
     
    There being no further business the meeting was closed at 20:45.