THE LANDINGS MANAGEMENT COMPANY LTD

Minutes of the Annual General Meeting held on

22nd March 2023 at 7.30pm at Hector’s

The minutes can be downloaded here.

  1. Apologies for absense
  2. Acceptance of minutes of the last AGM
  3. Election of directors
  4. Chairman’s report
  5. Treasurer’s report and acceptance of annual accounts and director’s report
  6. Gardens and Woodland reports
  7. Tree report
  8. Maintenance
  9. AOB
  1. Apologies for absense
    Monica Swain
    Mark & Kate Bednarczyk
    Annabelle & Oliver Ryder
    Margaret May
    Kay Kraty
    Gill & Stuart Facey
    Pam Lovejoy
    Kristina Sutton
     
    The meeting started with the chairman, Della Joynt welcoming everyone.
    23 households were represented with 34 people attending.
  2. Acceptance of minutes of the last AGM
    Those present at last year’s meeting were asked to vote to accept the minutes.
    The Minutes were Proposed by David Jones, Seconded by Jonathon Dowling and approved by a show of hands. Minutes can be found on www.thelandings.org.uk
  3. Election of directors
    Della Joynt (chairman) stood for re-election.
    Proposer: Hilary Robertson
    Seconder: Josie Townsend
    Della Joynt was re-elected to the Landings Management Board.
     
    Simon Jones stood for election having been co-opted last year.
    Proposer – David Jones
    Seconder – Jenny Harding
    Simon Jones was elected to the Board
     
  4. Chairman’s report
    Click here to download a copy of the chairman’s report.
    Della Joynt presented her report for the previous year.
    No-one had any comments to make on the report. The report can be found on the website.
  5. Treasurer’s report and acceptance of annual accounts
    The Summary of Accounts was sent to all shareholders prior to the meeting.
    The Accounts were proposed by Ian Taylor and seconded by David Jones and approved by a show of hands.
    The Board were considering a reduction in fees to £60 pm/£720 pa. We are holding close to £100,000 in the bank. Several residents raised examples of the work that needs to be done around the estate. These were acknowledged by Board members. The Board will discuss the matter at their next meeting.
  6. Gardens and Woodland reports
    Click here to download a copy of the gardens and woodland report.
    Anne Jones gave her report and a copy can be found on our website. She thanked everyone for taking part in the working garden parties that help keep The Landings looking so good. A bottle of wine was given by the board to Bruce & Hilary Robertson in appreciation of the lunches they have provided for the working party over many years as they have now resigned.
  7. Tree report
    Click here to download a copy of the tree report.
    Mike Slocombe reported on the tree work done and outstanding jobs. With Waverley Council working from home it is taking longer to get work agreed and signed off. A copy of the report is on our website.
  8. Maintenance
    Click here to download a copy of the maintenance report.
    Simon Jones reported on all the work that has been done to improve The Landings and outlined future work. The full maintenance report of work carried out during 2022 is on our website.
  9. AOB
    27 BBW raised questions about the working party, pointing out that many of the usual volunteers are ageing and may not be able to do as much work in the future. We should therefore budget for more professional help.
    The Board informed the residents that they plan to bring in contract gardeners/workmen twice a year for large tidy ups. There will also be investment in good quality equipment for our use and arrange training for volunteers to use it.
    A question was raised about the presence and management of knotweed on the estate. Anne Jones explained that she had been trained to deal with knotweed in her role as an NT volunteer and uses that knowledge to deal regularly with the small and reducing patches of knotweed found in the river edges. The Board follows a Knotweed Management plan, set up by the Board in 2020.
    The marquee will go back up after Easter and it is hoped that all residents will make good use of it. A Coronation lunch will be held in the marquee on Sunday 7 th May to celebrate King Charles III. Della thanked everyone for attending and the Board for all their help.
    On behalf of Margaret May, Stan Baring thanked the Board for all their hard work.
    There being no further business the meeting was closed at 20:45.